Custom promo products that people actually want to keep. This is the best way to allow them to come up with the best-tailored solution for you! At the end of an event, no matter how wonderful the experience, attendees do not want to fill out a pages-long survey. Responsibility In Events: What If Someone Gets Sick? For more inspiration on how to create meaningful virtual events, check out our blog series all about the topic! Choosing the right hosting software makes all the difference! Do you think it’s important to provide this feature to your audience? Know exactly who you’re trying to captivate with this event so you can relay the information when meeting with a virtual event production company. Be as specific as possible. To help guide you through this process, we’ve created a list of 30 questions you can ask virtual event platform providers throughout your shopping journey. General, breakout, or entertainment? Samples include: Content; Sessions; Navigation; Exhibitors; Event duration; Event time (i.e. Access to a database of 850 trivia questions – including 180 holiday trivia questions. time of day) Helpfulness of online event staff; Don’t wait until after the event! What is your budget for the event and the hosting solution? How early can I enter the virtual event? So consider what they are and why they are, indeed, the most important! There is a wide range of costs for event hosting solutions, from a few hundred dollars to hundreds of thousands. Post recording links, referenced or shared content from the event, poll results or next steps in the space or agreed location before the event. What are you needs before and after the event? You must be logged in to complete your quiz entry. Do you need a marketing site, registration page and more advanced follow-up features? Related content: 9 Swag Ideas To Make Your Virtual Event More Engaging. If you record the whole thing and then make it available on your website and social media channels, people will keep coming back to it if they didn’t attend when it was happening. A pivotal piece of your virtual event will be the platform. Giving the production company an idea of your budget is extremely important. 1. Q. This way, they can align themselves with the goals of your event, and put together an experience that matches exactly what you want to accomplish and offer your attendees. Reach out to blog@swag.com for a chance to be featured. The same way your in-person events have goals, so do your virtual ones. Virtual events offer a lot of brand new possibilities. Do you want one? For example, you might prompt with “your name, your role, and where you consider home.” 2. Depending on the event and the scope of feedback, the questions could be asked in different ways, like… Post-event surveys can tell you exactly what attendees, sponsors, and stakeholders loved about your event and what you … What subject areas in your industry are they most interested in? More Resources. Do you already have registration or networking tools? No one wants bad audio and visuals – that’s a guarantee people will walk away! These survey questions can be asked for public events, training courses, conferences, conclaves, exhibitions, and webinars. Think about the metrics that would better demonstrate whether or not you accomplished your goals, and what could be improved for the next experience. Virtual events are reliant on technology companies and the hosting software they provide to create digital spaces to meet in. check out our blog series all about the topic! This is an open-ended question that helps you understand what aspects of your event contributed to satisfied attendees’ experiences – and are worth repeating at future events. Plan to stay in the virtual event after the scheduled time has concluded to answer additional questions, save chat panels and Q&A for post-event follow-up. Who are they? Post-event surveys can tell you exactly what attendees, sponsors, and stakeholders loved about your event and what you can do to make it even better next time. Answering these questions will help you avoid tripping over virtual-event s tumbling blocks , such as rely ing too much on technology or production services to lift a physical agenda and shift it into a n online venue . The best thing you can do to start this journey off with the right foot is to be prepared. Hosting an online group is a great way to engage your audience with a live Q&A session. Big or small, general or technical, there are special considerations that make virtual events of all kinds successful. Are they administrative staff, salespeople or product engineers? Virtual events offer a brand new world of possibilities. If you’re planning a virtual event, you’ll want to have a meeting with a virtual event production company ASAP. Don’t overwhelm your attendees: break up longer events into multiple sessions. The first virtual presentation was on November 19, 2020. With COVID-19-related cancellations to many nonprofits' major in-person fundraising events and no end to social distancing in sight, everyone's asking how to take their events virtual to decrease revenue loss during and after COVID-19. You’re actually competing with the whole Internet, books, their kids, and many other things. Most planners are now scrambling to figure out how to replicate the in-person experience in a virtual environment. All Rights Reserved. You’ll need a plan to move between speakers, breakout sessions, one-on-one meetings and other elements of your event— all as seamlessly as possible. If virtual events are new to you, you’re in luck: there are several ways to find out if your event was successful to learn how to improve it. So it’s paramount that you share the information with the people who’ll be putting the event together! In order to establish long-term relationships, you’ll want to develop a thorough plan for making sure the right people are contacted with the right message at the right time in the wake of your event. 5. Are they more inclined to partake in virtual event planning? Q. I have over 100 sessions, is it possible for me to go virtual? So before meeting with a virtual event production company, start by asking yourself the general questions you would ask normally for any event: 1. Because let’s face it – this is probably a brand new territory for you. Product. Strategy for a virtual event will invariably involve different skills than those demanded from an in-person experience. You’ll need to find a way to stay connected with registrants, and keep them excited about your virtual event. If virtual events are new to you, you’re in luck: there are several ways to find out if your event was successful to learn how to improve it. Gamification can encourage attendee participation by introducing variety in content and format. Think about the pre and post-event strategy. Here are a few other ideas: More inspiration: 7 Virtual Event Engagement Ideas From 2020’s Most Creative Events. 2. March 31, 2020 • 10 minutes. There is plenty of opportunity for evergreen content with virtual events. Each Virtual Quiz Event has an ‘Enter quiz’ button, enabling you to enter to play the fundraiser’s quiz. And the right virtual event production company will jump at the opportunity to help you with all of this! Their interests? Live streaming video has exploded during these times much like it did in 2014 but what is it’s role in virtual events and how do we know when to use it versus pre-recorded video. Options include password sent to registration database, user and password login, Google/Facebook single sign-on, and more. The following questions will assist those who participate in the live presentations remaining in this series. Assuming this is your first virtual event, you’re probably struggling with several aspects. 1) Who? Be Sure to Watch Episode 1: Taking Your Physical Event Virtual Episode 2: How to Choose the Right Virtual Event Platforms Episode 3: How to Map Out An Engaging Audience … Just because you can doesn’t mean you should. And most importantly, do you need help with it? Why should people take the time of day to attend your event? Define your attendee personas the same way you would in a regular situation. How are you planning on nurturing your audience after the event is done? You need to get creative in order to innovate engaging activities for your virtual audience. Every attendee has a unique experience, so it is essential to understand every individual’s opinion. Make sure you have a solid plan in place to keep track of registrants, and use marketing to keep your virtual even front of mind as it draws closer to kickoff. The right questions can help you gauge the success of the event overall. Even if you have an amazing virtual experience planned, failing to properly register and remind your attendees about it can lead to low-turnout. Much like you would do with an in-person event, there are things you need to somewhat solidify before jumping into a call. To skip straight to the questions, click here. What will your brand and attendees get out of the experience? Measure the value of an event by asking these important questions on your post virtual event survey. So what kind of bandwidth are we looking at here? If you’re new to virtual events, this is a great opportunity to ask your attendees if they enjoyed the new format. Erin Booker. We’ve put together a list of some of the most important considerations you should keep in mind when planning your next virtual event. How are you planning on creating hype and keeping it alive leading up to the event? The max number of questions should be 10, but 3–5 questions … Gameplay works in Zoom, Teams, Webex, and any video conferencing software. Also, keep in mind that digital fatigue is a real thing, aso offering some variety (and breaks) between long event activities can help keep people engaged. And we’re right there with you! Converting your in-person event to a virtual event? First things first, you have to remember that there are many things about in-person events that still apply to virtual events. If you’re not sure, tell them what the number was for the AV and production section of your in-person experience. Brandt Krueger Presents: A Live Stream Horror Story! New registrants may view a video of the event. Give proper consideration to the resolution. They’re the ones who will have to keep a virtual audience engaged when there are so many other things they could be doing instead. (e.g. In this Q&A format, we ask — and answer — important questions marketers should a ddress to make their virtual events deliver value to attendees and profits to their business. What’s the why behind it? Virtual Event Tip Sheet: Five Key Questions. So imagine that anything was possible for your event, without technological or budgetary constraints. Virtual Events: Six Questions to Ask Yourself to Ensure Success! Make any event session virtual or create hybrid events using powerful live streaming and on-demand capabilities that are integrated into your larger event marketing solution. Platforms vary greatly in the maximum number of attendees they can host. Event planners in the virtual event space must be certain they are asking the right questions in the buildup to their event. These surveys can be extremely helpful in understanding the pain points and desires of the attendees while helping the organizers discover what they did right, and what can be done to make things better. Event planners in the virtual event space must be certain they are asking the right questions in the buildup to their event. This will help you decide on what functionalities and features are most important. © 2016-2020 Swag.com. Do you have one? 3. Think about them and write them down so you can present them when meeting with a virtual event production company. Walk the production company through all the people who are involved in planning the event and what their roles are. Review the FAQs […] The best way to measure the success of your event is using analytics. First, let's take a look at the context that has shaped the virtual event solution market as we know it today. Live Q&A On Your Virtual Event Questions Cramer On Demand. If so, consider a platform that provides all of this in one package. Maximize public participation in future events by finding out what keeps people coming back for more. With a great … The size of your event, the goals you set for it, your goals, and your budget will all interact to create a venn diagram where the perfect software lives right in the middle. A great speaker can keep people glued to their screens. Virtual events will never be able to offer the same level of face-to-face interaction as in-person events. What are their jobs? If you’re planning a virtual event, you’ll want to have a meeting with a virtual event production company ASAP. – that ’ s face it – this is your first virtual presentation was on November,! 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